Privacy Policy

Who we are

This website accompanies the 18th International HLA & Immunogenetics Workshop. The 18th IHIWS is being organized by Sebastiaan Heidt and Eric Spierings, on behalf of the HLA Working Group The Netherlands (HLA-WN). Our website address is https://www.ihiw18.org.
Participants of the workshop can register for an account in the workshop database, which can be found at this address https://data.ihiws.org/
This Privacy Policy covers both the website and the database.

What personal data we collect and why we collect it

Contact forms

In the contact form, we ask for your name and email address, which we will use to answer your question or handle your request. The data you entered in the form is stored in the backend of the website and sent to the Workshop Chairs. Every three months we will delete the submitted forms and the data in them.

Workshop Database

The database for the 18th workshop is available for registered users only. Upon registration, you provide us with personal and contact data, such as your name, your (business) email address, and information about the lab or organization you work for. In order to participate in the workshop, you subscribe to one or more projects. Within the database, your data will be shared with the admin, the workshop chairs, your lab members, and the project leader(s) of the project(s) you are subscribed to. They need this information in order to contact you and collaborate in the project(s).

Cookies

We use necessary cookies. Necessary cookies help make the website usable by enabling basic functions like page navigation and access to secure
areas of the website. The website cannot function properly without these cookies.

Besides necessary cookies, we also use statistic cookies. Statistic cookies help us to understand how visitors interact with our websites by collecting and reporting information anonymously.

Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.

Analytics

We use Google Analytics to see how the website is used in order to learn what can be improved. In order to do so, we use statistic cookies. Statistic cookies help us to understand how visitors interact with our websites by collecting and reporting information anonymously.

Who we share your data with

We do not share your personal data with third parties without your permission or your knowledge.

You can indicate your interest in participating in one or more of the workshop projects by filling out the form at the bottom of each project page. We ask you to provide us with your name and your email address. The form also contains the name of the project you are interested in, and you can add a comment or remark. This form will be sent to the Workshop Chair and the project leader(s). They will use the data you provided to contact you about how you can participate in the project.
The data you provided will not be stored on the webserver, it will only be emailed.

Within the workshop database, your data will be shared with the database admin, the Workshop Chairs, your lab members, and the project leader(s) of the project(s) you are subscribed to. They need this information in order to contact you and collaborate in the project(s).

How long we retain your data

We retain your data until at least six months after the 18th Workshop has finished. The new Workshop Chairs will be handed over the maintenance of the website and the database application. They will email you to ask you if you want your personal and/or project data to be kept until the 19th Workshop or not.

What rights you have over your data

If you have an account on this site or the workshop database you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

How we protect your data

To protect your data we make sure to use the latest security technology and maintain a robust and resilient infrastructure. Access to the Workshop database is restricted to registered users who have a username and a password. Password data is stored securely. Access in the database is further restricted by roles and permissions.

What data breach procedures we have in place

We protect customer data with the following site features:

  • We are entirely using SSL/HTTPS throughout all our sites. This encrypts our user communications with the servers so personal identifiable information is never captured by third parties without authorization.

In case of a data breach, we will inform our users immediately, analyze the situation, and take all steps necessary.

Contact us

You can request that we erase any personal data we hold about you. In that case or if you have other questions or requests, please contact us at info@ihiw18.org.

%d bloggers like this: